The University of Oregon has an extensive network that provides service throughout the campus and a number of off-campus locations. This document outlines a policy that is narrowly focused on the issue of granting guest or visitor access to the campus network. While this policy is most relevant to access to the campus wireless network, the concepts it discusses are also relevant to access to the campus wired network. This policy does not address guest access to other campus resources or services.

This policy was developed by an ad-hoc group that included:

• Andrew Bonamici, Associate University Librarian, University of Oregon Libraries
• Helen Chu, Director of Academic Technology, Information Services
• Noreen Hogan, Principal Technologist, Information Services
• Chris Jones, Director of Architecture and Allied Arts Computing Services
• Tony Saxman, Director of Business Technology, Lundquist College of Business
• Dale Smith, Director of Network Services, Information Services
• Russ Tomlin, Vice Provost for Academic Affairs

Access to the campus network by a guest shall be coordinated through a sponsor. The sponsor will typically have some relationship with the guest. The sponsor will take responsibility for the actions of the guest while they are utilizing the University of Oregon Network. Staff or faculty at service desks (library reference desk, computer help desk, or event support staff) shall not generally sponsor guests unless they have invited the guest to campus or are asked to sponsor the guest by an eligible sponsor. This policy defines several different categories of sponsors as well as a period of time that a sponsor shall be allowed to provide access to a guest. The categories of sponsors include:

• Tenure Related Faculty, Non Tenure Track Faculty (Career), Officers of Administration, and Staff shall be able to sponsor guests for a limited duration of up to 7 days.
• The President, Provost, Dean, Vice Provost, Vice President, or Associate Vice President or their designees shall be able to sponsor guests for up to 75 days. 75 days is the period of time considered to be one term (11 weeks minus a 2 day weekend).
• Any request for sponsorship beyond 75 days shall be referred to the CIO or their designee.
• Non Tenure Track Faculty (adjunct), GTFs, and students shall not sponsor guests.

This policy defines the following categories of guests that are eligible to be sponsored:

• Visiting faculty and staff.
• Visiting researchers.
• Prospective students, new students, or transfer students who are attending recruiting events or campus orientation visits.
• Parents of students who are attending orientation events such as IntroDUCKtion. Parents attending non-academic events such as sporting events shall not be eligible.
• Commercial vendors who were invited to campus by an eligible sponsor. An example of this would be an equipment supplier who has been invited to campus by a faculty member to demonstrate their equipment.
• Conference and meeting attendees that are attending an event sponsored by an academic unit. These attendees are eligible for sponsorship only if they are actively participating in the event and not just a member of the audience.
• Conference and meeting attendees that are attending an event sponsored by a non academic unit only if the event is related to the mission of the University of Oregon. Attendees are eligible for sponsorship only if they are actively participating in the event and not just a member of the audience.
• Meeting attendees that are colleagues and peers of an eligible sponsor.
• Speakers, performers and support staff for a public event. Attendees of such events shall not be provided access. Examples of such events include:
  • A presidential candidate comes to campus to speak. The candidate and all the support staff shall be granted access.
  • A recognized student group hosts a concert. The concert performers and their support staff shall be eligible for access.
• Members of the Media and event support staff, and law enforcement that are involved in supporting University events.
• Board or Advisory group members or trustees shall be eligible for guest access for the duration of their term. For Terms longer than 75 days, requests shall be forwarded to the CIO or their designee.

To clarify the eligibility for network access of guests on campus for various types of campus events, the policy offers the following examples and guidance.

• If a poet has been invited to campus for a reading, the poet and any support staff shall be eligible, but the audience members of the reading shall not be eligible. In general, members of an audience who have just shown up for an event shall not be eligible.
• If an academic unit is hosting a conference that has brought poets and writers from the community where the attendees are active participants, the attendees shall be eligible for sponsorship.
• Non-recognized and non-affiliated groups that are renting University of Oregon space will not be eligible.
• Vendors who are on campus shall not be eligible unless there is a University of Oregon business reason to grant that access. For example, a cell phone vendor who has set up a table in the EMU to sign people up for service shall not be eligible. A vendor who has been invited to campus by an individual or group to provide information to that individual or group shall be eligible.

Information Services shall develop a wireless network system to support wireless access for guests. This system shall provide a mechanism for sponsors to register guests for wireless access. To prevent guest users from accessing University of Oregon resources that are restricted to the University IP address block, the wireless guest network shall provide IP addresses that are not part of the normal University of Oregon IP address block. The guest wireless system shall collect the following information from each guest:

• Name
• Email address
• Local or cell phone number (optional)
• Who they are employed by or representing

Version 1.5, revised January 29, 2009