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IT Connections

Posted on: 02/27/2014
The University of Oregon Libraries, Information Services and Academic Affairs joined forces to launch a pilot program fall term to evaluate the use of electronic textbooks, or e-texts, instead of...
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How do I create additional calendars in Outlook?

Additional calendars can be used to track personal appointments, separate from your work calendar.

For instructions on how to create an additional calendar, see either of the following articles:

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How do I set an automatic reply in Outlook?

These directions apply if you are using Exchange. If you aren't using Exchange, see setting up an e-mail auto response message. (How do I know if my email uses Exchange or IMAP?)

In Outlook, you can set up an automatic reply message for when you are going to be out of the office.

For instructions on how to set up automatic replies using Outlook, see either of the following articles:

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How do I archive old Outlook data files?

Archiving your Outlook data or your mailbox is an efficient way to reduce the amount of space you are using on the servers. For instructions on how to use the archive feature, see either of the following links:

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Where do I find general information about Outlook?

Microsoft offers a vast array of Help and How-To guides, which include instructions and information about attachments, calendar, email messages, file management, personalizing Outlook, saving and printing, and much more.

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How do I delegate someone else to manage my mail and calendar in Outlook?

Microsoft Outlook allows you to delegate someone to manage your e-mails or calendar. You can grant additional permissions to allow your delegate to read, create, or have more control over items in your mailbox or calendar.

For information on how to turn on delegate access, change permissions for your delegate, or how to change delegate access to private items, see either of the following articles:

For more information on being a delegate for someone elses account, see either of the following articles:

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Does the university offer any training courses on Outlook?

Yes, there is an Outlook course offered through Organizational Development and Training for UO faculty and staff. This course offers three levels for beginners to experienced Outlook users:

  • Level 1: This course is intended for people who have a basic understanding of Microsoft Windows and want to know how to use Outlook to manage their time and information. This course covers composing and sending mail, scheduling appointments and meetings, managing contact information, scheduling tasks, and creating notes.
  • Level 2: This course is designed for experienced Outlook users who want to learn how to customize their Outlook environment, calendar, and mail messages.
  • Level 3: This course is intended for persons with an intermediate understanding of Outlook. This course will cover how to personalize and organize email, manage Outlook data files, share and link contacts, archive items, create forms, and work offline and remotely.

See the Organizational Development and Training's Course Description for more information and to register for the course.

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How do I create a new contact in Outlook?

The Contacts folder in Outlook is where you can organize and save information about the people that you communicate with. You can save email addresses, phone numbers, mailing addresses and other information.

To create a new contact, see either of the following articles:

Helpful tip: You can create a new contact from an email address by double-clicking the name of the contact you would like to save.

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Organizing with Categories in Outlook

Categories allow you to manage items in different ways. You can organize your emails, contacts, events, and tasks by category or project.

For instructions on how to set up and manage categories, see either of the following articles:

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How do I create a rule in Outlook?

A rule is an action that is performed automatically for incoming or outgoing messages, based on rules that you have set up. Rules can be created to help keep your inbox organized.

To create a rule, see either of the following articles:

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How do I create a signature in Outlook?

Outlook allows you to create multiple signatures and select which signature you would like to use when composing messages.

For instructions on how to create and manage signatures, see either of the following articles:

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