University of Oregon

Microsoft Office 365 for UO students and employees

UO Information Services is excited to announce that Microsoft Office 365 is now available at no cost to all students and employees on campus!

What do we get?

  • Microsoft Office apps
    • Word
    • Excel
    • PowerPoint
    • OneNote
    • ...and more (depending on operating system)
  • OneDrive cloud storage
These Office 365 applications are available for Macs, Windows PCs, and mobile devices (iOS, Android, and Windows), as well as online via web browsers.
To log in, go to

Who is eligible?

All UO students, faculty, and staff now have access to the Office 365 applications and services listed above. (See the FAQs below for more information.)

When do we get it?

Office 365 launched at UO on May 4, 2015.

Why Microsoft Office?

In previous years, the University of Oregon had a Microsoft software license that was paid for by participating departments, schools, and colleges. It covered only specific schools and colleges. The cost of this license was not much less than a license for all of campus, and Information Services saw this as an opportunity to provide software and storage to everyone by expanding this existing license for 2015.

Who should I contact with questions or feedback?

See below for answers to some frequently asked questions. If you have additional questions or feedback, please contact the Technology Service Desk.

Frequently Asked Questions (FAQs)

How do I log in to Office 365?

Go to and sign in with your full UO email address (e.g., and corresponding password.

How do I install the Office apps on my computer, phone, or tablet?


Which Office apps are currently available for my device through Office 365?

Operating System Word Excel PowerPoint Outlook OneNote Publisher Access
Windows laptop/desktop
Mac laptop/desktop    
iOS (iPad, iPhone)      
Windows Mobile    
Office Online (via web browser)      

How many devices can I install the Office apps on?

Each user can install the Office apps (Word, Excel, PowerPoint, etc.) on:
  • 5 laptops/desktop computers plus
  • 5 tablets plus
  • 5 phones
All users also have unlimited access to the online versions of the Office apps that run in your web browser.

Can we install the Office apps on our personal computers?

Yes. Users are limited only by the number of installations (see above). Within that limitation, the installations may be on personally owned devices, university-owned devices, or a combination of the two. There is no additional cost for installing the apps on personally owned devices within the 15-device limit noted above.

What if I want to install the Office apps on additional devices?

Microsoft's Home Use Program for UO employees is still in effect. This program allows employees to install the Office apps on one additional personally owned device for a fee. For more information about the Home Use Program:


What data can I store in OneDrive?

OneDrive is approved for storing most any file you create as a student or employee of the university. It is suitable for storing FERPA and HIPAA data. FERPA data are covered by the contract with Microsoft. HIPAA data are explicitly covered by Microsoft's Business Associate Agreement, which includes provisions for storing all data within the United States. Note: Data protection standards mentioned here are minimum standards. Individual UO units may maintain higher standards for data protection.

What data cannot be stored in OneDrive?

Do not store any credit card or debit card data, or data that relates to credit card transactions, in OneDrive. (This type of data is often referred to as PCI data.) Note: Data protection standards mentioned here are minimum standards. Individual UO units may maintain higher standards for data protection.

If I store my data in Microsoft OneDrive, what can Microsoft do with it?

The university's Business Associate Agreement prevents Microsoft from mining that data or using information stored in OneDrive for advertising purposes.

Are there any limits to the amount of storage in OneDrive?

Currently UO users have access to unlimited storage.  Microsoft has set a threshold of 5 TB, once a user hits that threshold, they can submit a request for additional storage space here.
In addition, there are two limitations that affect what you can upload to OneDrive:
  • File size limit: 10 GB
  • Number of files (sync limit): 20,000
    • You can store more than 20,000 files in OneDrive online, but you can only sync up to 20,000 files to OneDrive on your local devices.  The 20,000 file limit is a OneDrive application limitation.  According to Microsoft’s documentation OneDrive itself can handle more than 20,000 files and you should be able to use the web interface beyond that.


Is there any backup for the files I save in OneDrive?

UO Information Services is not providing any kind of backup service for your OneDrive storage. We highly recommend that you consider keeping a backup copy of your data in a different location, outside of OneDrive.

I want to install a OneDrive sync client on my Mac. Where can I get that?

There is a "preview" version available of the OneDrive for Business sync client for Mac. You can download it from the Microsoft Download Center. (There's a software difference between OneDrive and OneDrive for Business. Only OneDrive for Business will allow you to log in with your UO credentials.) Because this software is a preview version, it is not supported by the University of Oregon. Note: No installations are necessary for using OneDrive in your web browser. This installation is only required if you want OneDrive to sync files to your computer.
Find installation instructions at Installing OneDrive for Business on Mac.

Can I give someone else access to view or edit some of my files?


How can I change my password for Office 365?

Your password for Office 365 is your Duck ID password — the same one you use when you log in to your UO email account, Blackboard, Canvas, the university's wireless network, and certain other UO services. To manage the password for all of these accounts, go to You cannot select a separate password for Office 365.

Are emeritus faculty members eligible for Office 365?

Yes. If you have any of the following affiliation roles, you are eligible for no-cost access to Office 365. (Access for some of these affiliations is by request.) For additional information, see Affiliation Resource Access Rules.
  • Administrative Faculty
  • Associate
  • Courtesy
  • Emeritus
  • Faculty
  • Fixed Term Enduring Faculty
  • Fixed Short Term Faculty
  • GTF
  • Retired
  • Staff
  • Student
  • Student Employee
  • Temporary Employee
  • Trustee


Can I get Office 365 access for my role account or other non-person account? 

Certain types of non-person accounts are eligible for access to Office 365 — specifically, department accounts, role accounts, service accounts, and sponsored accounts.
To add Office 365 access to a new or existing role account, please proceed to the UO Service Portal.

Which Office 365 applications are supported by the University of Oregon?

UO supports Word, Excel, PowerPoint, Outlook, OneNote, Publisher, Access, and OneDrive.
Other applications that may become available through Office 365 are not officially supported. You may still use them, but you may not be able to get help with them.

Where can I learn more about using Microsoft Office and OneDrive?

On this website you'll find the following pages:

In addition, a variety of free online training resources are available from Skillport eLearning and Microsoft.