University of Oregon

BCG Minutes: Thursday, September 20, 2012

Audience
Faculty/Staff
Researcher
Student
GTF

Banner Coordinating Group

Attending:  Sue Eveland, Susan Hilton, Jim Gilmour, Kirk Koenig, Mark McCulloch, Kerry Davis, Judy Duff

Absent: JP Monroe, Brian Henley, Kelly Wolf, Stuart Laing

Guest:  Noreen Hogan (IS), Joey Mitchell (IS), Brad Shelton

 

Information Services report

  1. Review of proposed 2013 maintenance weekends – Susan will update the draft with everyone’s changes and redistribute for approval.

            Proposed Maintenance Weekends:

January 26-27                                       

February 9-10

March 9-10

April 13-14

May 11-12                                          

June 1-2                                                

July 27-28                                            

August 10-11                                     

September 14-15

October 12-13                        

November 9-10

December 21-22                                 

                       

On-going projects/issues/updates

  1. IDR project – nightly windows for refreshing Cognos data

IS requested a 1 a.m. – 6 a.m. nightly window for refreshing Banner data in Cognos. Jobs that update data in Banner need to be scheduled outside this window.  An important one is TGRNITE, which can run 30 minutes to 3+ hours.  IS will continue to solicit feedback from other schools regarding how they handle their refresh windows. 

  1. IDR project – sensitive data

Susan distributed a list of sensitive data that was in Cognos and asked which fields should be exposed to Finance users who do not have access to sensitive data.  Mark identified the following fields: 

ID (UO ID)

Name_Type

Name_Type_Desc

Last_Name

First_Name

Middle_Name

Name_Prefix

Middle_Initial

Name_Suffix

Last_Name_Prefix

Full_Name_FMIL

Full_name_LFMI

Legal_Name

Preferred_First_Name

Nickname

Mailing_Name_Formal

Mailing_Name_Informal

Mailing_Name_Preferred

Citizenship_Type

Citizenship_Desc

Citizenship_Ind

Citizenship_EDI_Equiv

Email_Preferred

Email_Preferred_Desc

Email_Preferred_Address

Nation_of_Citizenship

Nation_of_Citizenship_Desc

Nation_of_Citizenship2
Nation_of_Citizenship_Desc2

Employment_Type

Employment_Type_Desc

 

New issues

  1. Add employee emergency contact information to DuckWeb – Mark

Mark would like to enable the baseline ability for UO employees to enter and update their emergency contact relationship, address and telephone number via DuckWeb.  Everyone agreed to try the functionality in TEST and IS will do some investigation to confirm that turning it on won’t conflict with other UO modifications to Banner, particularly those done for students.  Tabled until the next BCG meeting.

 

Items of interest

  1. None