University of Oregon

Campus Technology Council Charter

Audience
Faculty/Staff
Researcher
Student
GTF

The University of Oregon is redeveloping its IT governance. For more information, see IT Strategic Plan - Governance.

The following content should be considered an archive.

Also see: Campus Technology Council Guiding Principles

Purpose:

Serve as the primary body for strategic direction and oversight of technology services at the University of Oregon (UO). The Council has purview over instructional, research and administrative computing strategic planning, including technology infrastructure and appropriate balancing of central vs. distributed technology resources.

Scope – Major Activities:

  • Define a strategic vision and plan for technology services aligned with the strategic direction and mission of the University.
  • Develop an approach to resourcing that appropriately balances campus-wide technology direction with the goals of distributed academic and administrative units, with an eye to ensuring that UO is positioned for continued technology renewal and technology-fueled innovation.
  • Prioritize proposals for new technology services and major enhancements/changes to existing services by anticipating University-wide impacts, dependencies, and available resources.
  • Ensure that resources are aligned as appropriate to support the effective implementation and delivery of services.

Out of Scope Activities:

  • Involvement in routine service operations, except as required in a member’s other role(s)
  • Implementation of initiatives or projects, except as required in a member’s other role(s)

Deliverables:

  • Strategic vision and plan for technology services at UO
  • Decisions regarding appropriate prioritization and resourcing of technology services
  • Regular and timely dissemination of meeting notes to campus stakeholders
  • Specific action items as determined

Meetings:

  • Initially every 4 to 6 weeks
  • The expectation is that the majority of work will be performed via “virtual” means asynchronously, given the predicted challenges with scheduling face-to-face meetings

Membership:

  • Members are appointed by, and serve at the discretion of the Provost as a decision-making body composed of senior administrators, faculty, and students. All members must have a broad campus perspective and demonstrated interest in the strategic application of technology in support of the University’s mission.
  • Subject matter experts will be invited to meetings as needed to provide information, discuss issues, and/or assist in setting priorities
Member Name/Title Role on Council
Doug Blandy, Senior Vice Provost for Academic Affairs Co-Chair
Melissa Woo, Vice Provost for Information Services & Chief Information Officer Co-Chair
Student — Open Member
Adriene Lim, Philip H Knight Dean of Libraries Member
Greg Bothun, Professor of Physics Member
Philip Speranza, Assistant Professor of Architecture Member
Jamie Moffitt, Vice President for Finance & Administration and Chief Financial Officer Member
Kathie Stanley, Associate Vice President & Chief of Staff, Division of Student Life Member
Jim Brooks, Director of Financial Aid and Scholarships, Office of Enrollment Management Member
Heather Brown, Assistant Vice President Advancement Operations, University Advancement Member
Kristin Smith, Executive Assistant, Information Services Note-taker

Roles and Responsibilities:

Co-Chairs, Senior Vice Provost for Academic Affairs and Chief Information Officer

  • Develop meeting agendas
  • Lead meetings
  • Maintain focus on meeting topics
  • Ensure that meetings begin and end on time

Members

  • Attend meetings—members should, at a minimum, notify one of the Co-Chairs if they are unable to attend a meeting (declining the calendar invitation is sufficient notification)
  • Contribute to the Council’s activities and help ensure completion of the Council’s deliverables
  • Help balance conflicting priorities and resources
  • Understand the implications and outcomes of projects and initiatives being pursued
  • Represent the interests of major stakeholders when considering the ideas and issues raised at meetings
  • Facilitate appropriate two-way communication between the Council and all areas of campus
  • Maintain confidentiality regarding opinions, brainstorming, and issues discussed at meetings as required

Note-taker

  • Record notes of the meeting discussions and action items as appropriate
  • Share notes with the Council for review
  • Distribute meeting notes in an appropriate electronic format after review