University of Oregon

Membership Management in MailMan

Audience
Faculty/Staff
Researcher
Student
GTF

To access the administration page in order to make any changes for a particular list, go to:

https://lists.uoregon.edu/mailman/admin/LISTNAMEHERE

Change the text that says "LISTNAMEHERE" to the name of your list. For example, for list name 'sastest', you would go to https://lists.uoregon.edu/mailman/admin/sastest and continue to log in with the associated admin password for the list, on the list's login page.


The Membership Mangement page is where administrators may change access and format options for individual subscribers.

Membership List

In the case of very long lists, the search box at the top of the page can be leveraged to find a particular user.

For each user, there are a number of checkboxes that can be changed. The details and meaning behind each checkbox are explained further in the table below.

The (mod) option determines whether or not each user has moderator rights. This means that they are able to moderate content before it is sent to the subscribers. There is an option at the bottom of the page that allows the administrator to check the (mod) box for every user in the list.

 

Setting    

Values

unsub This setting is used to remove a user from the list. If you uncheck this box and then submit the changes on this page the user will be removed from the list.
hide As a privacy feature, Mailman allows subscribers to make themselves invisible to others as part of the web-based e-mail subscriber list. A check here indicates that the person will not appear to others as a member of the list. This setting does not affect the ability of the list manager to see the subscriber on the list management page.
nomail Users may disable mail delivery if, for example, they are going to be away from their mail but do not want to unsubscribe.

Mailman's bounce feature may also set a user to nomail status if mail to their address experiences delivery problems.  See the section on bounce handling for more information.

ack Members may request that Mailman send a short acknowledgement when a they post a message to the list. Members find this useful for moderated lists so that they know that their posting was delivered to the moderator successfully.
not metoo In the event that members find their own posts annoying, they can tell Mailman not to include them in the delivery of their own postings to the list.
nodupes The nodupes option means that Mailman will try to make sure that subscribers only recieve one copy of a given message.
digest If the digest feature has been activated for the list, members may choose to receive list traffic bundled as a single large message as opposed to receiving individual messages. This setting indicates whether the member will receive individual posts or the digest.
plain When a user opts for digest delivery, this setting indicates whether the digest will be delivered as plain text or in MIME format. Most users of modern, GUI-based mail clients can handle MIME traffic with no problems. Persons using character-based mail clients should opt for plain-text digests.

 

Mass Subscription

The Mass Subscription page allows administrators to add a number of addresses to the list, as well as to determine how these users are presented with the option.

The first option allows the administrator to choose whether to send an "invite" the user(s) to subscribe to the list, or to send a notification that the user(s) have been subscribed.

The second option determines whether or not Mailman will send a welcome message to a user once they have subscribed.

The third option determines whether or not the list owner is notified via email for every new subscription to the list.

The first box provided is the space in which the administrator can add new addresses to the list. This can be done in two ways: The administrator can manually type in each address to be added in the box provided, or they can designate a text file to upload that contains all of the addresses. Mailman will then read the file and add them on its own.

The last box is a space for the administrator to add a personal message to the top of an invitation or subscription notification.

Mass Removal

The Mass Removal page allows the administrator to remove many addresses from the list at once.

The first option allows the administrator to set Mailman to notify each user if this page is used to remove them from the list. The second option allows the administrator to set Mailman to notify the list owner as well if this page is used to remove subscribers.

The box provided is the space in which the administrator can remove addresses from the list. This can be done in two ways: The administrator can manually type in each address to be removed from the box provided, or they can designate a text file to upload that contains all of the addresses. Mailman will then read the file and remove them on its own.

Making a List Public

Making a list public means that a user can visit lists.uoregon.edu and will see your list advertised so they can subscribe to your list.

In order to make your list public, please log in to the admin page for your list. Then select "Privacy options". Next, click on "Subscription rules". The first option under "Subscription Rules" reads "Advertise this list when people ask what lists are on this machine?". Make sure to mark this as "yes". Then click "Submit". 

After you click Submit, you should see your list among all the other public lists at lists.uoregon.edu.

 

For more information, please contact the Technology Service Desk.