University of Oregon

How to Change Time Zone Settings in Microsoft Outlook 2010

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When you send a meeting request to an attendee in a different time zone, the meeting item is displayed at the respective local times on each person’s calendars.  If you’re traveling, you will want to change the time zone on your personal calendar settings to reflect the time zone you are currently in.  When you change the time zone setting in Outlook 2010, all Calendar views are updated so that they display the new time zone, and all Calendar items reflect the new time zone.  To change the time zone, perform the following:

  1. Click the File tab.
  2. Click Options.
  3. Click Calendar.
  4. Under Time Zones, type a name for the current time zone in the Label box.
  5. In the Time zone list, click the time zone that you want to use.

You can also add a second time zone to your Outlook 2010 calendar.  The two time zones can be, for example, your local time zone and the time zone of a city that you often travel to. The second time zone is used only to show a second time bar in Calendar view, and does not affect the way in which Calendar items are stored or displayed.  To do so, perform the following:

  1. Click the File tab.
  2. Click Options.
  3. On the Calendar tab, under Time Zones, select the Show a second time zone check box.
  4. In the Label box, type a name for the additional time zone.
  5. In the Time zone list, click the time zone that you want to add.
  6. If you want your computer clock to automatically adjust for daylight saving time (DST) changes, select the Adjust for daylight saving time check box. This option is available only in time zones that use daylight saving time (DST).

When you have two time zones displayed in Calendar, you can swap their positions.

  1. In Calendar, right-click in the time bar, and then click Change Time Zone.
  2. Under Time zones, click Swap Time Zones.