University of Oregon

How to Use KeePass


KeePass is a fast, free, and open source program that securely saves account information and passwords directly onto your computer. Store tens or hundreds of passwords and remember only one!

Note: This tutorial assumes you have already installed KeePass on your computer. If you need to install KeePass, go to Duckware Software or download it at For this tutorial you will want KeePass 1.18 or newer.

Step 1, The Basics: Creating a New Database and Setting Your Master Password

  1. Open KeePass
  2. Click the New Database button, it is a paper-shaped icon found in the left corner of the toolbar. KeePass will then prompt you to create a Master Password and a Key File. From now on, your Master Password will be the only password you will need to remember when accessing your KeePass info. Don’t forget it!
  3. For this tutorial we are going to create a Master Password only and will not include a Key File. To do this make sure the small box underneath the Master Password box is not marked. Leave it empty.
  4. KeePass will now ask you to enter your Master Password a second time.
  5. On the left side of the window the entry groups will appear. These are ready-made folders in which you can place your passwords. You can also add entries to fit your needs. We’ll talk about these in Step 2: Configuring Your Database Settings
  6. It’s now time to save your database for the first time. Click the Save button in the toolbar, it’s the one that looks like a disk.
  7. Because you are saving your database for the first time you will need to choose a name and a location. Choose a name and a location for your database.

Step 2: Configuring Your Database Settings
After creating your Master Password, it’s time to configure your database settings.

  1. Click File and select Database Settings. This will take you to the Database Settings page.
  2. In the Database Settings window create a default username in the General dialog box located at the bottom of the page. After entering your info you can stop. All the other settings and information in this window are defaults and need not be changed.
  3. Click OK.

Step 3: Adding Entries
You have created a Master Password and a database, and you have configured your database settings. Now it’s time to start adding entries.

In the main window add an entry by clicking the Add Entry button, the key-shaped icon at the top of the screen. On the left side of the window you will see the entry groups. If you want to add a new entry to group, such as the email group or the Homebanking group, highlight the group you want.

Note: You can also add, delete, or rename groups by clicking Edit.

In this tutorial we will add an entry to Homebanking.

  1. Highlight the Homebanking folder by clicking the icon once.
  2. Click the Add Entry button (again the key-shaped icon). The Add Entry window will pop up. In the Add Entry window, you can add the Title, User name, Password, URL, as well as any notes you want. The window provides a series of tools that make this easy.

To show your password, click the button with 3 dots on the right side of the password.

To generate a secure password from KeePass, click the button directly below the show password button. This will help you make computer-generated secure encrypted passwords.

Another great feature about KeePass is the expiration of entries. If you only want an entry for a limited amount of time, click the clock-shaped icon under the note pad. This is the Expires checkbox, click it and select an expiration date.

Once you have your preferred settings and you have entered all your information, click OK. This will take you back to the main window. Your entry will now appear in the Homebanking group.

Step 4: Using Entries
So your have your new entry in the password list, what can you do with it? See your options by right-clicking on the entry.

For example, you can copy the username of an entry to the clipboard. When you've copied it, you can paste it in the program of your choice. The same process works for copying passwords.

Step 5: Saving and Locking Your Database
With entries in your database it’s now time to save and lock them.

  • To save, click the Save button, the toolbar’s disk-shaped icon
  • To lock your work-space click the toolbar’s locked-shaped icon. This will immediately lock your database and KeePass.
  • To unlock, click the icon again. A window will pop-up and ask your for the master key. Enter your password and click OK. Your workspace is now unlocked.

For more assistance, please contact the Technology Service Desk